Privacy Policy

Effective: July 18, 2008

Public Side

At Pennsylvania Association of Notaries (PAN), we are fully committed to the protection and security of any information that you provide to us as users of our website. We want you to know that we truly respect and will protect your privacy, so you can enjoy using our services which allow us to better serve your needs.

Our Privacy Policy discloses our approach to privacy and how your personal information is collected and used. Your use of our website constitutes your acceptance of this Privacy Policy and your consent to the practices it describes. This Privacy Policy only applies to the Public side of our website.

  1. What Information We Collect
  2. How We Protect Your Information
  3. How We Use Your Information
  4. We Want To Provide Only Information You Want
  5. Links to Other Sites
  6. Cookie Technology
  7. You Can Change Your Information
  8. Privacy Statement Changes
  9. Questions About Our Privacy And Information Security Practices?

I. What Information We Collect

Generally speaking, our website is informational. We do not collect any personally identifiable information unless you voluntarily provide it, such as when you sign up for our online newsletter, register for or post an entry to our forum, or make a purchase through our online store.

When you purchase a product through our online store you will be asked for your credit card billing information, credit card number and expiration date. When you purchase a Criminal Record Check you will also be asked to submit personally identifiable information about the person whose criminal record you wish us to check. This sensitive information is verified and processed via a secure connection with GeoTrust using SSL (Secure Socket Layer) 256 bit high-grade encryption, which is a protocol for transmitting private documents via the Internet. This financial information is used for processing payments. We may use your billing information to contact you when necessary to fulfill your order.

Subscriptions to our online newsletter are handled by other third parties. We refer you to their specific privacy policy with regard to their data privacy practices.

As is the case when you visit most websites, to administer our site, your visit triggers the automatic logging of certain anonymous information about your computer system such as the type of browser you use, the server name and your "IP" (Internet Protocol) address. When your web browser or email application requests a web page or email from another computer using the Internet, it automatically gives that computer the "address" where it should send the information. This is called your computer's "IP address."  This address does not contain any personally identifiable information.

II. How We Protect Your Information

We also want you, our visitors, to know that we take the security of your information very seriously and that we take appropriate measures to protect the files in our data system. We maintain physical, electronic and procedural safeguards that comply with federal and state regulations to guard your nonpublic personal information, and we comply with Payment Card Industry Data Security Standard (PCI DSS).

You need to know, however, that due to the open communication nature of the Internet we cannot guarantee that communication between you and us, and between us and you, will be free from unauthorized access by third parties nor can we be responsible for information stolen from our servers or computer systems by information harvesting software which may have the ability to scrape data.

III. How We Use Your Information

When we ask you for information, we tell you, or it will be clear, why we need any personally identifying information from you either to fulfill a request from you or to provide information or services to you, such as when you sign up for our online newsletter, register for our forum, or make a purchase through our online store.

We do share information with our affiliates that perform services on our behalf. We do share information to process transactions, respond to your inquiries, or provide information about the products or services that we offer.

Your nonpublic personal information is not sold to unaffiliated third parties. However, we may share your information with unaffiliated third parties when required for business purposes, such as in processing applications and claims, and servicing your business requirements.

We may have to disclose, transfer, sell or assign your information obtained through this website, or otherwise in our possession, to a third party as a result of a sale, merger, consolidation, change in control, transfer of substantial assets, reorganization or liquidation of PAN. We may also have to make information obtained through this website, or otherwise in our possession, available to law enforcement personnel and agencies when requested to do so or as required by law.

IV. We Want To Provide Only Information You Want

At any time, you may let us know whether or not you want to continue to receive information from us. If you do not wish to receive information from us, you can specify your preference by emailing us at [email protected].

If you supply us with your postal address on-line you may receive periodic mailings from us with information on new products and services or upcoming events.  If you do not wish to receive such mailings, please let us know by e-mailing us at the above address, or writing to us at the address below. Please provide us with your exact name and address and we will be sure your name is removed from our list.

Persons who supply us with their telephone numbers on-line may receive telephone contact from us regarding our products and services.  If you do not wish to be contacted please provide us with your name and phone number and we will be sure your name is removed from our list.

V. Links to Other Sites

We are not responsible for the availability of any other site to which this site links. We do not take responsibility for the contents, advertising, products, privacy policies or other material made available through any other site nor do we endorse other sites. Please direct your concerns to that other site's webmaster or appropriate contact.

VI. Cookie Technology

Cookie technology is employed on our website. Cookies help us keep track of the pages that you visit while on our website. In case you did not know, "cookies" are small text files sent by Web servers to be stored on the computers of website users. These files often contain personalization settings or unique identifiers to keep track of your information and to help us understand the movements of users within and between websites.

VII. You Can Change Your Information

You can update or correct your contact information by emailing us at:  [email protected].

VIII. Privacy Statement Changes

We reserve the right to change or amend our Privacy Policy to address new issues of privacy and information security and to reflect changes to our website or business practices. Any new changes and/or amendments will be posted on this page. Each version of this policy may be identified by its effective date which is located at the top of the page.

IX. Questions About Our Privacy And Information Security Practices? 

Your visit to this site is subject to both this notice and our Terms of Use.

If you have any questions about our privacy practices or procedures, please feel free to contact us at:

[email protected].


Pennsylvania Association of Notaries
One Gateway Center, Suite 401
420 Fort Duquense Blvd.
Pittsburgh, PA 15222-1498

We will promptly address your inquiry.